5 Reasons Why You Must Backup Data With Office 365
Although many people think that Office 365 will automatically backup your data as part of the parcel, it actually only replicates the data in the cloud to help comply with legal regulations. This means that you should have in place a suitable Office 365 backup solution as well. Here are five reasons why you should always back up your data:
# Reason 1 – Email storage and Backup
You might not realise that Outlook doesn’t back up emails that are 30 days old which have been deleted from the trash bin. This, along with the limited storage space for emails, means that users often regularly need to delete older emails in order to save space. So, you could be removing information that you might need at a later date for legal reasons during an audit. By having a suitable backup solution in place, you’ll be able to restore and retain all your emails and stay compliant.
# Reason 2 – Ransomware Hackers
Email-borne attacks and cyber-attacks are on the increase. There are many ways that business computers can be put at risk – from malicious software that’s designed to block access to a computer unless ransom money is received to threats that can completely delete all your data. That’s why it’s important to backup all of your data, that way, you can’t fall prey to these kinds of attacks.
# Reason 3 – Human Error
Unfortunately, human error is unavoidable at times. In fact, one study showed that 40% of data loss happens due to human error. At just the press of a button, it’s possible to lose important business files. Using an Office 365 backup solution means that should this happen, you can easily retrieve your data again.
# Reason 4 – Internal Attack
Although it’s not nice to think, sometimes when an employee is dissatisfied (or for other reasons) it can lead to them intentionally causing harm to your business. An internal attack can actually be more dangerous because they already know a lot about your business – passwords, systems and more. Again, having a suitable Office 365 backup solution means you always stay one step ahead.
# Reason 5 – Compliance
Industries that are regulated, such as healthcare, legal, finance etc all need to make sure that they comply with certain standards and regulations. Although Office 365 does have security measures in place, it doesn’t always mean that your data is completely protected. Using a third-party backup means that you can rest assured that your data is safely stored.